Exhibitor Information
Exhibitor FAQs
Where is InnoTech San Antonio taking place?
InnoTech will be held at the
Norris Conference Center
4522 Fredericksburg Road
San Antonio, TX
(located at the crossroads at IH-10 and IH-410)
- Click here for a pdf of the Exhibitor Checklist which is designed to help you prepare for the event.
- Click here for directions to the Norris Conference Center loading dock.
When can I set up my exhibit space?
Exhibitors can move into the Exhibit Hall at the Norris Conference Center between 12:00pm - 7:00pm
on Wednesday, March 5, 2008.
All booths must be set by 7:00 pm on Wednesday, March 5th. Exhibitors will be permitted on the exhibit hall floor at 7:00am on Thursday, March 6, 2008 for final preparations prior to the exhibit hall opening at 8:30am.
When can I begin to dismantle my exhibit space?
Tear down will begin Thursday, March 6, 2008 at 4:30pm. All exhibit materials must be off the show floor no later than 8:00 pm, Tuesday, November 6th.
What is included in each exhibit space?
Each 10'x10' booth space includes: 8' BLUE, BLACK & WHITE back drape, 3' high BLACK side dividers, a 7"x40" one-line identification sign, one 6'x30" BLACK skirted table, two side chairs and one wastebasket. The Norris Conference Center exhibit hall is carpeted.
Does my booth space include electrical service?
No, exhibitors who wish to order electrical service may contact the Norris Conference Center, 210-738-0040, to order power for their exhibit space.
When will I receive the Exhibitor Services Manual?
The exhibitor services manual will be distributed via e-mail in January and will contain general information, rules and regulations, lead retrieval, and hotel information, as well as all the various vendor forms that you will need to help you plan your participation in the 2008 InnoTech San Antonio.
How do I ship my display and/or materials to InnoTech (either directly to the show location or to the advanced warehouse)?
SHIPPING MATERIALS DIRECTLY TO SHOW SITE
Below is IMPORTANT information about shipping your event materials (display, brochures, etc.) directly to the event.
Freeman will receive shipments at the exhibit facility starting: Wed, 3/5/08 at 8am. Shipments arriving before this date may be refused by the facility. Any charges incurred for early freight accepted by the facility will be the responsibility of the exhibitor.
All shipments to the Norris Conference Center must be labeled as follows and be delivered no earlier than Wednesday, March 5, 2008:
Exhibiting Company Name / Booth # _________
Show Site Shipping Address:
INNOTECH SAN ANTONIO
C/O FREEMAN
Norris Conference Center
4522 Fredericksburg Road
San Antonio, TX 78201-6521
SHIPPING MATERIALS TO THE ADVANCED WAREHOUSE
Freeman will receive shipments at the advanced warehouse from 2/5/08 through 2/26/08. Shipments arriving after this date may be assessed an after deadline fee.
All shipments to the advanced warehouse must be labeled as follows and be delivered between 2/5/08 and 2/26/08:
Exhibiting Company Name / Booth # _________
Show Site Shipping Address:
INNOTECH SAN ANTONIO
C/O FREEMAN
3410 IH 10
San Antonio, TX 78219
When is the deadline to register my booth staff?
Please register your exhibit staff no later than Friday, February 29, 2008.
When can I expect to receive my badge in the mail?
Badges will not be mailed in advance.
Instead you'll receive an electronic confirmation upon completing your registration. This confirmation includes your unique barcode. To expedite your on-site check-in, simply print out the registration confirmation and bring it with you to on-site registration, located at the Norris Conference Center, where you will quickly receive your badge.
Does my exhibit fee include complimentary conference passes?
Yes, exhibitor registration includes access to all General InnoTech conference sessions, keynotes and vendor presentations, EXCLUDING the eMarketing Summit and the CIO Panel Forum (each of which include lunch and require separate registration and payment).
What are the Exhibitor registration hours?
Wednesday, March 5, 2008 12:00pm - 7:00pm
Thursday, March 6, 2008 7:00am - 4:00pm
What are the Exhibit Hall hours?
Thursday, March 6, 2008 8:30am- 4:30pm.
How many exhibitor passes do I receive with my participation?
You may register as many exhibit staff as you would like but remember, to expedite your on-site registration, please pre-register your staff by February 29, 2008.
Can exhibitor pass holders attend the keynote sessions?
Yes, exhibitors are welcome to attend the keynote sessions.
Is there a host hotel for InnoTech?
Yes, the Springhill Suites by Marriott is the official host hotel for InnoTech San Antonio and is conveniently located next to the Norris Conference Center.
Springhill Suites by Marriott San Antonio Medical Center/Crossroads
3636 NW Loop 410
San Antonio, TX 78201
210-737-6086
210-737-6170 fax
Conveniently located within the same parking lot as the Norris Center (site of the 2008 InnoTech San Antonio event), the Springhill Suites by Marriott is the perfect place to stay. Smartly designed studio suites offer separate areas for working, unwinding and sleeping. You'll find the comforts of home, like free Wi-Fi, a desk, a pantry with mini-fridge, coffee maker and microwave, comfortable, flexible seating and a pullout sofa bed. Each morning, help yourself to our free Suite Seasons hot and healthy breakfast. Recharge in the fitness room or in the heated pool. And stop by our 24-hour market for snacks and beverages. Free services at the Springhill Suites hotel include business center, free on-site parking and shuttle service to the nearby San Antonio International Airport.
To receive the special InnoTech rate of $113.00 + tax, make your reservation at the Springhill Suites prior to February 19th. After February 19th, rooms and rates are based on availability.
